Resources & Useful Links
I'm often asked what tools, apps, websites and articles I recommend and having been a Virtual Assistant for the past five years I have used many apps and programs. Technology makes our business lives so much easier, allowing us to work where we want, when we want and be more productive. It is therefore essential that we embrace it - if you already haven’t done so...
The apps below are all tools that I have used or still do use and recommend. There aren't any affiliate links so I don't make any commission from you signing up - it's purely based on my experience and preference. The list is regularly updated so make sure you revisit.
So many apps so little time...
Asana
Project and task management tool for organising work, projects and deadlines.
Todoist
Simple task and to-do list app for keeping track of everyday jobs and reminders.
Trello
Visual project management tool using boards, lists and cards to organise tasks.
Miro
Online whiteboard for brainstorming, planning and collaboration.
Toggl
Track your time and see where your working hours go.
Productivity & Organisation
Claude
AI assistant that's useful for writing, analysing information and working through ideas.
Perplexity
AI-powered search tool for researching topics and finding information.
Tiny Wow
A collection of simple online tools for working with PDFs, images, documents and more.
Goblin
AI tools designed to simplify, rewrite and make information easier to understand.
Black Magic
A collection of AI tools and resources for discovering new ways to use AI.
Zapier
Connects different apps and automates repetitive tasks, helping save time.
Lucidchart
An diagramming tool for creating flowcharts, process diagrams and visual plans.
AI & Smart Tools
Canva
Easy design tool for graphics, presentations, social posts and more.
ColorSpace
Useful colour tools for creating and exploring colour palettes for your designs and branding.
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Eyedropper
Quickly identify and copy colours from anywhere on your screen.
ResizeImage
Simple online tool for resizing and editing images.
Skribble
Simple online drawing tool for creating quick sketches and visual ideas.
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Stock Photos
A collection of websites and resources for finding free stock photography and images.
Design & Creative
ActiveCampaign
Email marketing and automation for managing contacts and campaigns.
Flodesk
Simple, visually focused email marketing tool for creating attractive newsletters and email campaigns.
Mailchimp
Email marketing tool for creating newsletters, managing contacts and sending campaigns.
Hubspot
CRM and marketing platform for managing customers, leads and sales.
Linktree
Create one simple link to share multiple websites, social profiles and other important links.
Feedly
Keep your favourite websites, blogs and news sources in one place so you can easily stay up to date.
Marketing & Social Media
Calendly
Let people book appointments with you based on your availability.
Zoom
Video meeting platform for calls, meetings and webinars.
Slack
Team messaging and collaboration for keeping conversations organised.
Happy Scribe
Transcribe audio and video files and create subtitles and captions.
Communication & Meetings
Wix
Website builder for creating a website without needing coding skills (best customisability and UI).
Squarespace
Website builder with ready-made templates for creating a professional online presence.
Data Studio
Create reports and turn your business data into easy-to-understand visual dashboards.
Websites & Online Tools
Dropbox
Store, organise and share files securely online.
Google Drive
Store, share and collaborate on files and documents online.
OneDrive
Microsoft’s cloud storage for storing, sharing and accessing files online.
WeTransfer
Send large files, up to 2GB, securely with this free app. Great for sending video files.
Files, Documents & Sharing
Google Forms
Simple way to create forms, questionnaires and surveys and collect responses.
Microsoft Forms
Create surveys, quizzes and forms and collect responses online.
Tally
Advanced form builder for creating professional forms and collecting information.
Forms & Surveys
QuickBooks
Accounting software for managing finances, expenses and invoices.
Zoho Books
Online accounting software for managing invoices, expenses and business finances.
Survey Monkey
Create online surveys and collect feedback from customers, clients or your team.
Reedsy
Writing and publishing tools for authors, including formatting and editing.
Hp Instant Ink
A ink subscription service that can be potentially cheaper alternative to buying individual cartridges.
Finance & Business
LastPass
Password manager for securely storing and managing your passwords.
Bitwarden
Secure password manager for storing passwords.
Nord VPN
VPN service that helps protect your privacy and keep your internet connection secure.
Proton VPN
VPN service focused on privacy and secure internet browsing.
Security & Privacy
InsightTimer
Meditation and mindfulness app with resources to help you relax, focus and take a break.
Forest
Focus timer that helps you stay off your phone and concentrate on your work.
RescueTime
Tracks how you spend your time online and helps you spot distractions.
YearCompass
A free booklet for reflecting on the past year, setting goals and planning.
reMarkable
A digital notebook designed for handwritten notes, planning and reading.
Wellbeing & Focus
OpusClip
AI-powered tool that turns longer videos into shorter clips for social media.
Capcut
Easy-to-use video editing tool for creating and editing social media content.
Loom
Record your screen, camera or both to quickly explain something without a meeting.
ScreenPal
Screen recording and video editing tool for creating quick tutorials, demonstrations and presentations.
Video & Content
Useful Websites
Guidance on starting, registering and running a business, including tax, employment and legal requirements.
Free business research, market information, workshops and support through libraries across the UK.
Support for small businesses, including advice, events, training and useful resources.
Search company information and manage company registration and filing requirements.
Guidance on data protection and GDPR for organisations handling personal information.
Free cyber-security guidance for small businesses, covering areas such as backups, account protection and scams.
Guidance on protecting intellectual property, including trade marks, copyright, designs and patents.